Privacy Policy for the Harvard Extension Student Association (HESA)
Effective date: March 19, 2023
Introduction
The Harvard Extension Student Association (HESA) respects your privacy and is committed to protecting your personal information. This Privacy Policy describes how we collect, use, and disclose your personal information when you participate in our events, use our services, or otherwise interact with us.
This Privacy Policy is provided in accordance with the General Data Protection Regulation (GDPR).
Information we collect
We collect personal information that you provide to us when you participate in our events or use our services. This may include:
- Name and contact information (such as email address and phone number)
- Any questions or comments you may contribute during the event
- Image and voice (if you attend an event in person or via video conference)
We may also collect personal information from third-party sources, such as event registration platforms or social media, if you choose to interact with us through those channels.
Use of information
We use your personal information to:
- Conduct and manage our events
- Communicate with you about our events and services
- Respond to your questions or comments
- Improve our events and services
- Comply with legal obligations
We may also use your personal information for other purposes, but only where we have obtained your consent or where we are otherwise permitted by law.
Sharing of information
We may share your personal information with third-party service providers who assist us with our events and services. These service providers are only authorized to use your personal information as necessary to perform services on our behalf.
We may also share your personal information with other organizations or individuals where we have obtained your consent or where we are required by law to do so.
Data retention
We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by law.
Your rights
You have the right to access, correct, or delete your personal information that we hold. You also have the right to object to our use of your personal information or to request that we restrict our use of it.
If you wish to exercise any of these rights, please contact us using the contact information provided below.
Contact us
If you have any questions or concerns about this Privacy Policy, or if you would like to exercise your rights regarding your personal information, please contact us at HESA_President@g.harvard.edu.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The effective date at the top of this Privacy Policy indicates when it was last revised. We encourage you to review this Privacy Policy periodically to stay informed about our practices regarding your personal information.
Please note that this Privacy Policy applies only to the Harvard Extension Student Association (HESA) and not to any third-party websites or services that may be linked to from our events or services. We are not responsible for the privacy practices of these third-party websites or services.